How Does Checklist Licensing Work?


Checklick is all about one thing - checklists! If your organization is on a trial or a paid plan, you can build your own checklists, and use them to evaluate people. 

When your organization creates a checklist, your organization is the owner of that checklist. The relationship looks like this:


In the example above, the Canadian Parkour Association owns the Learn to Parkour checklist. Only the Canadian Parkour Association can modify the checklist or use it to evaluate people.

Licensing Checklists

Maybe you want to make your checklist available to other organizations. That's where checklist licensing comes in.

Using licensing, you can make your checklist requestable by any other organizations in Checklick. You can set payment and use terms, and even set an expiry date for the licence. 

When another organization requests a licence to your checklist, you can accept or deny the request. You can also end the licence at any time.

Once you've approved a licence request from another organization, the relationship between you, your checklist and the other organization looks like this:


In the example above:

  • The Canadian Parkour Association still owns the Learn to Parkour checklist, but now, the Ontario Parkour Association has a licence to use it as well. 
  • Only the Canadian Parkour Association can modify the checklist, but both organizations may use it to evaluate people.

Sublicensing Checklists

Checklick also allows you to sublicence your checklist to other organizations, through parent organizations that are already licensing it. When you grant a licence to an organization, you have the ability to permit them to further sublicence the checklist to other organizations.

This feature is usually used by large national organizations that want to provide a checklist to their members, but have it be administered by a regional authority (like a provincial or state association).

Once a licensing organization approves a sublicence request from another organization, the relationship looks like this:


In the example above:

  • The Canadian Parkour Association owns the Learn to Parkour checklist
  • The Ontario Parkour Association has a licence to use the Learn to Parkour checklist, with permission from the Canadian Parkour Association to offer sublicences.
  • The Toronto Parkour Club has a sublicence, through the Ontario Parkour Association, to use the Learn to Parkour checklist for evaluations.
  • Only the Canadian Parkour Association can modify the Learn to Parkour checklist.
  • The Canadian Parkour Association can end the Ontario Parkour Association's licence at any time.
  • The Ontario Parkour Association can end the Toronto Parkour Club's licence at any time.

How does licensing affect billing?

Whether you are on a self-serve plan (for example, 10 active evaluators per month) or a managed plan (for example 2000 active evaluators per year), any evaluations that happen using your checklist will count towards your plan limits.

Using the example above, if the Toronto Parkour Club has 5 evaluators using the Learn to Parkour checklist this month, the National Parkour Association's active evaluator count will increase by 5.

It's also important to note that Checklick doesn't collect licence or sublicence fees on your behalf. For example, if the National Parkour Association wanted to collect a $15 / month fee for their licence to the Ontario Parkour Association, Checklick does not actually facilitate that payment. It's up to the organizations to collect and manage payments outside of the Checklick platform.